• Synthesis of all Costs to this page, help you synthesize all Cost of provider by each shipment.
  • Make a Payment record of Cost for the provider, one or many invoices on the system. 
  • Alert each cost due date or overdue, unpaid based on the system’s status.
  • Note: The Cost here is synthesized before making an invoice from Credit Note in the “Cost feature” in shipment. You can read the guideline (How to read a Profit & Loss report of a shipment) 

1. Check the Cost

Step 1: (1) Choose Accounting> (2) Tab Cost


Step 2: Choose the time filter in the red box (Note: this is the time of the data that creates the invoice on the system): check the records by day, month, year, or anytime.


Step 3: Besides the system also has other different filters. Example: filter by ETD; ETA; Bill To (customer); Date Invoice (the date created the invoice); Bill No. (bill number)...

Click the tunnel icon to filter:


2. How to make a Payment record of Cost for the provider on the system

2.1  How to make a Payment record for one invoice: 

Step 1: Use the filter to search the record you want to make a payment record

Step 2: (1) Choose the checkbox into the invoice you want to clear > (2) in the Action > choose (3) Make Payment Record


Step 3: The “Make Payment record” window opens: Explaining the fields as below:


  • Recipient Type (pay to who): the system already loads the Providers, if you want to choose other recipients you can choose in the list: Provider; Customer; Custom 
  • Select provider: the system automatically loads the name of the provider, in this, if you want to choose other providers, you can choose from the list:

  • PIC: the person who is in charge of the provider. 
  • Payment date: The date you have to pay the invoice (on payment order)
  • Amount: the system already loaded the amount of money that needed to be paid to the provider.
  • Payment Method
  • Description: input the description (if you need)
  • Note: input the note (if you need)
  • Attachment: attached the file (if you need)
  • Save: click “Save” to finish.


2.2  How to make Payment records for many invoices: 

To make Payment records for multiple invoices, these invoices must have the same Provider and have an unpaid status ( PENDING and OVERDUE)

Step 1: (1) Use the filter to search many invoices, Example:

(2) Pay for: choose the provider's name

The system will load invoices has the same condition as you just filtered.


Step 2: (1) Click the checkbox on the invoice you want to select > (2) in Action choose Complete Payment

Step 3: In the window “Make Payment Record” input information as step 2 in 2.1


3. Statuses of Payment record

PENDING: the invoice isn’t paid yet

PAID: the invoice is paid

PARTIAL: the invoice is paid partially.

OVERDUE: the invoice is overdue how many days


Due Date: showing how many days are left to pay the invoiceÂ